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Time Blocking: The Ultimate Time Management Strategy for New Entrepreneurs

February 04, 202414 min read

Time blocking is a time management strategy involving proactively dividing your day into blocks dedicated to working on specific tasks. It's an extremely effective tool for entrepreneurs and small business owners who need to maximize productivity. 

With time blocking, you schedule set periods to focus solely on one activity at a time. Common time blocks may include planning, admin work, meetings, content creation, and more. The goal is to create an organized system that allocates your time wisely so you can achieve your most important priorities without distractions.

For entrepreneurs, time blocking offers many advantages:

  • It helps you focus intensely on one task at a time, leading to improved efficiency. When you know you have 30 minutes to work on one project, you're motivated to make the most of that period.

  • Time blocking reduces distractions and prevents time wasted switching between tasks. By dedicating set blocks to each activity, you can fully immerse yourself in the work.

  • Scheduling out your day provides structure and planning. With everything mapped out in advance, you'll have a clear roadmap to follow each day.

  • It ensures important priorities and goals don't slip through the cracks. When you assign time blocks to each must-do task, they won't be overlooked.

  • Time blocking leads to less stress and better work-life balance. With improved time management comes more control over your schedule and reduced feelings of being overwhelmed.

In an entrepreneur's busy, hectic schedule, time blocking brings order and focus. It's an essential strategy for any new business owner looking to maximize their productivity.

Why Time Blocking Works

Time blocking is an effective time management strategy because it works with, rather than against, human psychology. Our brains are hardwired to focus on one task at a time. Multitasking diminishes performance and often leads to distraction and lack of focus. 

Time blocking allows you to capitalize on your brain's natural focus abilities by dedicating set blocks of time to specific tasks. This concentrated effort promotes greater productivity compared to jumping around between tasks.

The science of time blocking relates to willpower and decision fatigue. We have a finite amount of mental energy for making choices and resisting distractions. Time blocking removes the need to constantly decide what to do next, saving willpower for the actual work. 

Scheduling in advance creates accountability to stick to those time blocks. Knowing what you need to work on and when helps prevent procrastination. You can maintain momentum as you move from one time block to the next.  

From a psychological standpoint, having a plan provides a sense of control. That feeling of structure and organization reduces stress. Your mind feels clearer when it can focus energy on the predefined blocks.

Overall, time blocking simply matches how our brains naturally function at their peak. Working with focus, energy, and flow in mind, allows you to do your best work in the most efficient way possible.

Setting Up a Time-Blocking System

To set up an effective time-blocking system, follow these key steps:

Determine Your Goals and Priorities

First, take some time to think about your overall goals and priorities, both short and long-term. What are the most important outcomes you want to achieve? What tasks will move the needle on those goals? Get clear on 3-5 top priorities.

Break Down Your Tasks

Next, break down your priorities into specific action steps and tasks. You want each task or block of time to be focused on one main activity. Get granular with your to-do list.

Schedule Focus Blocks 

Now assign those tasks to time blocks in your calendar. Aim to schedule 2-3 hours of focused work time per priority goal. Block off chunks of at least 60-90 minutes so you can concentrate without distractions. 

Protect Your Time Blocks

Mark your time blocks as busy or unavailable. Inform others that this time is reserved for focused work. Silence notifications, close email, and avoid multitasking during these blocks.

Add Buffer Time 

Build in buffer time between tasks to account for potential delays, interruptions, and transitions. Having breathing room will make your schedule more realistic.

Reflect and Refine

Review your time blocks weekly. Evaluate what's working and what's not. Refine your schedule as needed based on your progress, energy levels, and changing priorities. Time blocking takes practice!

Use Tools to Automate

Use calendar apps, website blockers, and other tools to help automate your time-blocking system. Enable features like focus time to stay on track. Let technology assist you.

By following this process, you can design an effective, personalized time-blocking approach that boosts your productivity as an entrepreneur. Be diligent about protecting your blocks for maximum benefit.

Tools for Time Blocking

Time blocking doesn't require any special tools, but using productivity apps and calendar software can make the process easier and more effective. 

Here's an overview of some of the top tools for time blocking:

  • Calendar apps - Apps like Google Calendar, Outlook, and Apple Calendar allow you to schedule blocks of time and customize your calendar. You can create separate calendars for different types of blocks if desired. Most calendar apps have features like color coding, reminders, and integration with other apps.

  • Task manager apps - Apps like Todoist, Asana, Trello, and Microsoft To-Do help manage tasks and projects. You can assign tasks to specific time blocks you've created. Features like reminders, notifications, and progress bars can help keep you on track.

  • Focus apps - These apps are designed to reduce digital distractions during your time blocks. Freedom, Forest, and SelfControl can block distracting websites and apps so you can stay focused. 

  • Time tracking apps - Understanding how you spend your time can inform better time blocking. Apps like Toggl, Clockify, and RescueTime provide time-tracking analytics so you can identify areas to optimize.

  • Mind mapping tools - Mind mapping helps visualize your goals, tasks, and schedule. Mind mapping tools like MindMeister, Coggle, and XMind let you link tasks and projects to specific time blocks.

  • Automation tools - Using automation can streamline time blocking. Tools like IFTTT, Zapier, and Tasker allow you to set up triggers and sequences to schedule blocks automatically.

The right tools can take your time blocking productivity to the next level. Test out different options to find the best time-blocking toolset that suits your needs and style.

Creating Your Time Blocks

The key to effective time blocking is dividing your day into focused blocks of time dedicated to a specific task. When creating your time blocks, consider the following:

  • Identify your priorities: Review your to-do list and schedule your most important tasks first. Map out blocks for your top 2-3 priorities each day.

  • Block time for focus: Work, creative projects, breaks, meetings, and other key activities should each get their uninterrupted block. Avoid context-switching between different focuses in one block.

  • Use blocks of 60-90 minutes: The ideal block length is 1-1.5 hours. This provides enough focus time without fatigue. Shorter blocks can get broken up, while longer blocks risk draining your energy. 

  • Schedule buffer time between blocks: Allow yourself brief 10-15 minute breaks between time blocks to recharge. Don't schedule blocks back-to-back or you'll risk burnout.

  • Limit your blocks per day: Avoid over-scheduling your day. Too many blocks crammed together will undermine your focus. Leave space between blocks and cap yourself at 4-6 per day.

  • Use a consistent start/end time: Blocks should follow the same start and end times each day to build a routine. Knowing blocks begin/end at set times creates psychological structure.

  • Adjust blocks as needed: Adapt your blocks based on changing priorities and energy levels. Occasional adjustments will help optimize your schedule.

With deliberate time blocking, you can create structure amidst the chaos of entrepreneurship. Dividing your day into focused blocks is key for staying productive and achieving your most important goals.

Scheduling Your Most Important Tasks

As a new entrepreneur, it's crucial to identify your most important tasks (MITs) each day and schedule them into your time blocks. These MITs are the high-impact activities that will move your business forward in a significant way. 

When creating your time-blocking schedule, start by listing out your MITs for the day or week ahead. These may include completing a big project, tackling important administrative tasks, meeting with a key client, or working on your business plan. 

Once you've compiled your MIT list, assign each task a specific time block in your calendar. Be sure to allocate enough time to fully complete the task without feeling rushed. Don't just squeeze MITs into any available time slots - dedicate focused blocks of at least 60-90 minutes. This ensures you can devote your full attention and energy to the task.

Schedule your MITs during your peak productivity hours when you have the most motivation and energy. For most people, this tends to be in the morning. Tackle the toughest or most creative MITs at this time when your mental focus is sharpest.  

It's also crucial to assign only one MIT per time block. Multitasking will diminish the quality of your work and focus. Give your MITs the undivided time and attention they deserve.

Protect your MIT time blocks from interruptions, distractions, and meeting requests. Mark the blocks as unavailable on your calendar and don't allow less important tasks to override them. Commit to honoring your scheduled MITs to drive productivity.

With a strategic time-blocking approach, you can ensure your most essential entrepreneurial tasks get done efficiently. Prioritizing your MITs is key to managing your time effectively as a new business owner.

Handling Interruptions and Distractions

Time blocking works best when you can focus without interruptions during your designated time blocks. However, the real world often has a way of disrupting even the best-laid plans. When interruptions happen, don't panic. You have strategies to minimize the impact of disruptions on your time blocks:

  • Set expectations with others: Let family, friends, and coworkers know when you have time blocked off. Ask them to avoid contacting you during those times if possible. Inform them you are minimizing distractions to be more productive. Most people will understand if you explain it is important to focus time.

  • Find a distraction-free space: Choose a quiet space if you can, away from high-traffic areas in your home or office. Turn off notifications on your devices and shut down apps not needed for your current task. Silence your phone to avoid disruptions.

  • Schedule focus time strategically: When are you naturally most productive and least likely to be interrupted? Schedule your most demanding time blocks during those high-energy windows. Save less intensive tasks for lower energy times or when more distractions may occur.

  • Take short breaks: If you find your mind wandering or you just got interrupted, take a quick 5-10-minute break to refresh. Stretch, hydrate, meditate, or do breathing exercises to refocus before resuming your time block. Don't let distractions completely derail your planned block.

  • Allow flexibility in your schedule: Leave space in your calendar for unexpected tasks or meetings. If something urgent comes up, you can adjust your time blocks without losing your whole day's plan. Having buffer time helps avoid anxiety when surprises occur.

Dealing with distractions and interruptions is a skill that takes practice. Be patient with yourself as you fine-tune the strategies that work for your environment. The more you block time, the easier it becomes to stay focused and on track. Don't get discouraged by disruptions and be willing to adapt your plan when needed. Consistency using time blocks will lead to greater productivity in the long run.

Integrating Time Blocking into Your Routine

Time blocking will only work if you make it a consistent habit. Here are some tips for integrating time blocking into your daily routine:

  • Schedule time-blocking sessions. Set aside time each week when you will create your time blocks for the upcoming week. This recurring appointment ensures you don't forget this important task.

  • Link time blocking to an existing habit. Tie your time-blocking sessions to an existing habit, like your morning coffee or commute. The routine will help remind you.

  • Start small. When first adopting time blocking, start with your most important projects or tasks. Time block for just one or two days a week. Build up from there.

  • Review and adjust. At the end of each week, review how your time blocks went. Make any needed adjustments to help time blocking stick.

  • Allow flexibility. Your schedule will change, so don't catastrophize if you can't stick to your time blocks perfectly. Reassess as needed.  

  • Use reminders. Set calendar reminders for your time-blocked tasks so you stay on track even amidst interruptions. 

  • Practice saying no. When faced with requests that don't align with your blocks, practice declining or rescheduling. Protect your blocked time.

  • Reward yourself. Celebrate when you successfully follow your time blocks. Positive reinforcement builds habits.

With practice, time blocking soon becomes second nature. Be patient as you integrate it into your daily work routine. The payoff of better time management is worth the initial effort.

Adjusting Your Time Blocks 

As you start using time blocking, you'll likely find that you need to make adjustments to your schedule. That's completely normal - no schedule is perfect right out of the gate. You'll want to regularly assess how your time blocks are working and make tweaks as needed.

Here are some tips for modifying your schedule over time:

  • Review your time blocking every 1-2 weeks. Look back at your previous schedules and assess what worked well and what didn't. 

  • Pay attention to time blocks that you didn't complete. Was the block not long enough for the task? Did you frequently get interrupted or distracted? Adjust the length or placement of these blocks.

  • Take note if you have vacant time blocks. These are opportunities to schedule other important tasks. 

  • Check if you are too ambitious with what you can get done. If you constantly can't complete your time blocks, you may be overscheduling yourself. Try reducing the number of blocks.

  • As your schedule changes week to week, keep your time blocking flexible. Your ideal schedule today may not work as well tomorrow. 

  • If meetings get scheduled over your time blocks, be sure to reallocate that time elsewhere to complete the task. 

  • Review your daily and weekly accomplishments. If you are not achieving your goals, further time-blocking adjustments may be required.

  • Every 4-6 weeks do a major review of your entire schedule. What changes need to be made to maximize your effectiveness?

Adjusting your time-blocking schedule periodically ensures you are getting the most out of this technique. Don't be afraid to make changes to better suit your needs and productivity. With regular assessment and modification, time blocking can transform the way you manage your time.

Getting the Most Out of Time Blocking

Time blocking can be a game changer for entrepreneurs and small business owners who struggle with time management. By dedicating focused time to your most important tasks, you can work more efficiently and make the most of your day. Here are some key benefits of time blocking:

Increased productivity and focus - With designated time blocks for each task, you can minimize distractions, reduce multitasking, and work more purposefully without interruptions. This leads to higher productivity and concentration.

Better prioritization - Time blocking forces you to intentionally schedule your most important priorities first. This ensures crucial tasks don't slip through the cracks.

Less stress - When you use time blocks to plan your day, you'll have a clear roadmap of what needs to get done. This reduces anxiety about forgetting or missing something important. 

Improved work-life balance - Blocking off personal time ensures you make time for exercise, family, hobbies, and other non-work activities. This prevents burnout.

Accountability and structure - The dedicated time blocks provide structure and a sense of accountability to stick to your schedule. This can boost motivation.

To get started with time blocking, identify your priorities, chunk tasks into blocks, schedule focused time, minimize interruptions during blocks, and stick to your time allotments. Adjust the duration and number of blocks as needed. 

Be disciplined, yet flexible. Reflect on what works and what doesn't. Time blocking takes some trial and error, but can transform the way you work if implemented effectively. The increased productivity and organization will help any entrepreneur succeed.


Book your FREE 30-minute strategy consultation focused on tangible results. Dive deep with a no-nonsense analysis to craft your dream business blueprint.

“Together, we'll assess marketing strategies, optimize team-building, analyze profitability metrics, and ensure business transition readiness.”

Sean Golriz

© All Success Academy

Overcoming Common Challenges Faced by New Business Owners


Back to Blog
blog image

Time Blocking: The Ultimate Time Management Strategy for New Entrepreneurs

February 04, 202414 min read

Time blocking is a time management strategy involving proactively dividing your day into blocks dedicated to working on specific tasks. It's an extremely effective tool for entrepreneurs and small business owners who need to maximize productivity. 

With time blocking, you schedule set periods to focus solely on one activity at a time. Common time blocks may include planning, admin work, meetings, content creation, and more. The goal is to create an organized system that allocates your time wisely so you can achieve your most important priorities without distractions.

For entrepreneurs, time blocking offers many advantages:

  • It helps you focus intensely on one task at a time, leading to improved efficiency. When you know you have 30 minutes to work on one project, you're motivated to make the most of that period.

  • Time blocking reduces distractions and prevents time wasted switching between tasks. By dedicating set blocks to each activity, you can fully immerse yourself in the work.

  • Scheduling out your day provides structure and planning. With everything mapped out in advance, you'll have a clear roadmap to follow each day.

  • It ensures important priorities and goals don't slip through the cracks. When you assign time blocks to each must-do task, they won't be overlooked.

  • Time blocking leads to less stress and better work-life balance. With improved time management comes more control over your schedule and reduced feelings of being overwhelmed.

In an entrepreneur's busy, hectic schedule, time blocking brings order and focus. It's an essential strategy for any new business owner looking to maximize their productivity.

Why Time Blocking Works

Time blocking is an effective time management strategy because it works with, rather than against, human psychology. Our brains are hardwired to focus on one task at a time. Multitasking diminishes performance and often leads to distraction and lack of focus. 

Time blocking allows you to capitalize on your brain's natural focus abilities by dedicating set blocks of time to specific tasks. This concentrated effort promotes greater productivity compared to jumping around between tasks.

The science of time blocking relates to willpower and decision fatigue. We have a finite amount of mental energy for making choices and resisting distractions. Time blocking removes the need to constantly decide what to do next, saving willpower for the actual work. 

Scheduling in advance creates accountability to stick to those time blocks. Knowing what you need to work on and when helps prevent procrastination. You can maintain momentum as you move from one time block to the next.  

From a psychological standpoint, having a plan provides a sense of control. That feeling of structure and organization reduces stress. Your mind feels clearer when it can focus energy on the predefined blocks.

Overall, time blocking simply matches how our brains naturally function at their peak. Working with focus, energy, and flow in mind, allows you to do your best work in the most efficient way possible.

Setting Up a Time-Blocking System

To set up an effective time-blocking system, follow these key steps:

Determine Your Goals and Priorities

First, take some time to think about your overall goals and priorities, both short and long-term. What are the most important outcomes you want to achieve? What tasks will move the needle on those goals? Get clear on 3-5 top priorities.

Break Down Your Tasks

Next, break down your priorities into specific action steps and tasks. You want each task or block of time to be focused on one main activity. Get granular with your to-do list.

Schedule Focus Blocks 

Now assign those tasks to time blocks in your calendar. Aim to schedule 2-3 hours of focused work time per priority goal. Block off chunks of at least 60-90 minutes so you can concentrate without distractions. 

Protect Your Time Blocks

Mark your time blocks as busy or unavailable. Inform others that this time is reserved for focused work. Silence notifications, close email, and avoid multitasking during these blocks.

Add Buffer Time 

Build in buffer time between tasks to account for potential delays, interruptions, and transitions. Having breathing room will make your schedule more realistic.

Reflect and Refine

Review your time blocks weekly. Evaluate what's working and what's not. Refine your schedule as needed based on your progress, energy levels, and changing priorities. Time blocking takes practice!

Use Tools to Automate

Use calendar apps, website blockers, and other tools to help automate your time-blocking system. Enable features like focus time to stay on track. Let technology assist you.

By following this process, you can design an effective, personalized time-blocking approach that boosts your productivity as an entrepreneur. Be diligent about protecting your blocks for maximum benefit.

Tools for Time Blocking

Time blocking doesn't require any special tools, but using productivity apps and calendar software can make the process easier and more effective. 

Here's an overview of some of the top tools for time blocking:

  • Calendar apps - Apps like Google Calendar, Outlook, and Apple Calendar allow you to schedule blocks of time and customize your calendar. You can create separate calendars for different types of blocks if desired. Most calendar apps have features like color coding, reminders, and integration with other apps.

  • Task manager apps - Apps like Todoist, Asana, Trello, and Microsoft To-Do help manage tasks and projects. You can assign tasks to specific time blocks you've created. Features like reminders, notifications, and progress bars can help keep you on track.

  • Focus apps - These apps are designed to reduce digital distractions during your time blocks. Freedom, Forest, and SelfControl can block distracting websites and apps so you can stay focused. 

  • Time tracking apps - Understanding how you spend your time can inform better time blocking. Apps like Toggl, Clockify, and RescueTime provide time-tracking analytics so you can identify areas to optimize.

  • Mind mapping tools - Mind mapping helps visualize your goals, tasks, and schedule. Mind mapping tools like MindMeister, Coggle, and XMind let you link tasks and projects to specific time blocks.

  • Automation tools - Using automation can streamline time blocking. Tools like IFTTT, Zapier, and Tasker allow you to set up triggers and sequences to schedule blocks automatically.

The right tools can take your time blocking productivity to the next level. Test out different options to find the best time-blocking toolset that suits your needs and style.

Creating Your Time Blocks

The key to effective time blocking is dividing your day into focused blocks of time dedicated to a specific task. When creating your time blocks, consider the following:

  • Identify your priorities: Review your to-do list and schedule your most important tasks first. Map out blocks for your top 2-3 priorities each day.

  • Block time for focus: Work, creative projects, breaks, meetings, and other key activities should each get their uninterrupted block. Avoid context-switching between different focuses in one block.

  • Use blocks of 60-90 minutes: The ideal block length is 1-1.5 hours. This provides enough focus time without fatigue. Shorter blocks can get broken up, while longer blocks risk draining your energy. 

  • Schedule buffer time between blocks: Allow yourself brief 10-15 minute breaks between time blocks to recharge. Don't schedule blocks back-to-back or you'll risk burnout.

  • Limit your blocks per day: Avoid over-scheduling your day. Too many blocks crammed together will undermine your focus. Leave space between blocks and cap yourself at 4-6 per day.

  • Use a consistent start/end time: Blocks should follow the same start and end times each day to build a routine. Knowing blocks begin/end at set times creates psychological structure.

  • Adjust blocks as needed: Adapt your blocks based on changing priorities and energy levels. Occasional adjustments will help optimize your schedule.

With deliberate time blocking, you can create structure amidst the chaos of entrepreneurship. Dividing your day into focused blocks is key for staying productive and achieving your most important goals.

Scheduling Your Most Important Tasks

As a new entrepreneur, it's crucial to identify your most important tasks (MITs) each day and schedule them into your time blocks. These MITs are the high-impact activities that will move your business forward in a significant way. 

When creating your time-blocking schedule, start by listing out your MITs for the day or week ahead. These may include completing a big project, tackling important administrative tasks, meeting with a key client, or working on your business plan. 

Once you've compiled your MIT list, assign each task a specific time block in your calendar. Be sure to allocate enough time to fully complete the task without feeling rushed. Don't just squeeze MITs into any available time slots - dedicate focused blocks of at least 60-90 minutes. This ensures you can devote your full attention and energy to the task.

Schedule your MITs during your peak productivity hours when you have the most motivation and energy. For most people, this tends to be in the morning. Tackle the toughest or most creative MITs at this time when your mental focus is sharpest.  

It's also crucial to assign only one MIT per time block. Multitasking will diminish the quality of your work and focus. Give your MITs the undivided time and attention they deserve.

Protect your MIT time blocks from interruptions, distractions, and meeting requests. Mark the blocks as unavailable on your calendar and don't allow less important tasks to override them. Commit to honoring your scheduled MITs to drive productivity.

With a strategic time-blocking approach, you can ensure your most essential entrepreneurial tasks get done efficiently. Prioritizing your MITs is key to managing your time effectively as a new business owner.

Handling Interruptions and Distractions

Time blocking works best when you can focus without interruptions during your designated time blocks. However, the real world often has a way of disrupting even the best-laid plans. When interruptions happen, don't panic. You have strategies to minimize the impact of disruptions on your time blocks:

  • Set expectations with others: Let family, friends, and coworkers know when you have time blocked off. Ask them to avoid contacting you during those times if possible. Inform them you are minimizing distractions to be more productive. Most people will understand if you explain it is important to focus time.

  • Find a distraction-free space: Choose a quiet space if you can, away from high-traffic areas in your home or office. Turn off notifications on your devices and shut down apps not needed for your current task. Silence your phone to avoid disruptions.

  • Schedule focus time strategically: When are you naturally most productive and least likely to be interrupted? Schedule your most demanding time blocks during those high-energy windows. Save less intensive tasks for lower energy times or when more distractions may occur.

  • Take short breaks: If you find your mind wandering or you just got interrupted, take a quick 5-10-minute break to refresh. Stretch, hydrate, meditate, or do breathing exercises to refocus before resuming your time block. Don't let distractions completely derail your planned block.

  • Allow flexibility in your schedule: Leave space in your calendar for unexpected tasks or meetings. If something urgent comes up, you can adjust your time blocks without losing your whole day's plan. Having buffer time helps avoid anxiety when surprises occur.

Dealing with distractions and interruptions is a skill that takes practice. Be patient with yourself as you fine-tune the strategies that work for your environment. The more you block time, the easier it becomes to stay focused and on track. Don't get discouraged by disruptions and be willing to adapt your plan when needed. Consistency using time blocks will lead to greater productivity in the long run.

Integrating Time Blocking into Your Routine

Time blocking will only work if you make it a consistent habit. Here are some tips for integrating time blocking into your daily routine:

  • Schedule time-blocking sessions. Set aside time each week when you will create your time blocks for the upcoming week. This recurring appointment ensures you don't forget this important task.

  • Link time blocking to an existing habit. Tie your time-blocking sessions to an existing habit, like your morning coffee or commute. The routine will help remind you.

  • Start small. When first adopting time blocking, start with your most important projects or tasks. Time block for just one or two days a week. Build up from there.

  • Review and adjust. At the end of each week, review how your time blocks went. Make any needed adjustments to help time blocking stick.

  • Allow flexibility. Your schedule will change, so don't catastrophize if you can't stick to your time blocks perfectly. Reassess as needed.  

  • Use reminders. Set calendar reminders for your time-blocked tasks so you stay on track even amidst interruptions. 

  • Practice saying no. When faced with requests that don't align with your blocks, practice declining or rescheduling. Protect your blocked time.

  • Reward yourself. Celebrate when you successfully follow your time blocks. Positive reinforcement builds habits.

With practice, time blocking soon becomes second nature. Be patient as you integrate it into your daily work routine. The payoff of better time management is worth the initial effort.

Adjusting Your Time Blocks 

As you start using time blocking, you'll likely find that you need to make adjustments to your schedule. That's completely normal - no schedule is perfect right out of the gate. You'll want to regularly assess how your time blocks are working and make tweaks as needed.

Here are some tips for modifying your schedule over time:

  • Review your time blocking every 1-2 weeks. Look back at your previous schedules and assess what worked well and what didn't. 

  • Pay attention to time blocks that you didn't complete. Was the block not long enough for the task? Did you frequently get interrupted or distracted? Adjust the length or placement of these blocks.

  • Take note if you have vacant time blocks. These are opportunities to schedule other important tasks. 

  • Check if you are too ambitious with what you can get done. If you constantly can't complete your time blocks, you may be overscheduling yourself. Try reducing the number of blocks.

  • As your schedule changes week to week, keep your time blocking flexible. Your ideal schedule today may not work as well tomorrow. 

  • If meetings get scheduled over your time blocks, be sure to reallocate that time elsewhere to complete the task. 

  • Review your daily and weekly accomplishments. If you are not achieving your goals, further time-blocking adjustments may be required.

  • Every 4-6 weeks do a major review of your entire schedule. What changes need to be made to maximize your effectiveness?

Adjusting your time-blocking schedule periodically ensures you are getting the most out of this technique. Don't be afraid to make changes to better suit your needs and productivity. With regular assessment and modification, time blocking can transform the way you manage your time.

Getting the Most Out of Time Blocking

Time blocking can be a game changer for entrepreneurs and small business owners who struggle with time management. By dedicating focused time to your most important tasks, you can work more efficiently and make the most of your day. Here are some key benefits of time blocking:

Increased productivity and focus - With designated time blocks for each task, you can minimize distractions, reduce multitasking, and work more purposefully without interruptions. This leads to higher productivity and concentration.

Better prioritization - Time blocking forces you to intentionally schedule your most important priorities first. This ensures crucial tasks don't slip through the cracks.

Less stress - When you use time blocks to plan your day, you'll have a clear roadmap of what needs to get done. This reduces anxiety about forgetting or missing something important. 

Improved work-life balance - Blocking off personal time ensures you make time for exercise, family, hobbies, and other non-work activities. This prevents burnout.

Accountability and structure - The dedicated time blocks provide structure and a sense of accountability to stick to your schedule. This can boost motivation.

To get started with time blocking, identify your priorities, chunk tasks into blocks, schedule focused time, minimize interruptions during blocks, and stick to your time allotments. Adjust the duration and number of blocks as needed. 

Be disciplined, yet flexible. Reflect on what works and what doesn't. Time blocking takes some trial and error, but can transform the way you work if implemented effectively. The increased productivity and organization will help any entrepreneur succeed.


Book your FREE 30-minute strategy consultation focused on tangible results. Dive deep with a no-nonsense analysis to craft your dream business blueprint.

“Together, we'll assess marketing strategies, optimize team-building, analyze profitability metrics, and ensure business transition readiness.”

Sean Golriz

© All Success Academy

Overcoming Common Challenges Faced by New Business Owners


Back to Blog

Copyright © 2016-2023, All Success Academy - All Rights Reserved.

Copyright © 2016-2023, All Success Academy - All Rights Reserved.